AI assistant cost for a 10-person company: per-seat prices
By 3Gen editorial team. Prices checked on each vendor’s page.
Rolling out an AI assistant to a whole team turns a $20 decision into a $2,400 one. This page prices the common options for a 10-person company, for a full year, on both yearly and monthly billing.
Quick answer: if your team needs SSO, SCIM and role-based access, OpenAssistant Team is worth considering among the executive assistants ($100 per user a month billed yearly, $12,000 a year for 10 people). Town Team and Lindy are cheaper if you do not need those controls.
Lindy pricing check: The pricing page shows a $49.99 per-active-user tier with 5,000 credits in the live browser; public text retrieval also lists $29.99 for 3,000 credits. Confirm available tiers at signup. Cost examples retain their stated credit bundle.
Assumptions
- Assumption 1: 10 people, all on the same plan. No mixing of seat types.
- Assumption 2: you stay inside each plan’s included usage. Overage, top-ups and API usage are extra (see hidden costs).
- Assumption 3: US prices, before tax.
- Formula: 10 seats × price per seat per month × 12 months.
Team AI chat assistants
| Product and plan | Per seat, yearly billing | 10 seats, 1 year (yearly billing) | Per seat, monthly billing | 10 seats, 12 months (monthly billing) | Source |
|---|---|---|---|---|---|
| Google Workspace Business Starter (Gemini in Gmail, basic Gemini app) | $7.00 | $840 | $8.40 | $1,008 | Workspace |
| Google Workspace Business Standard (Gemini in Gmail, Docs, Meet) | $14.00 | $1,680 | $16.80 | $2,016 | Workspace |
| ChatGPT Business, Standard seat | $20 | $2,400 | $25 | $3,000 | chatgpt.com |
| Claude Team, Standard seat | $20 | $2,400 | $25 | $3,000 | claude.com |
| Microsoft 365 Business Standard with Copilot | $23.50 | $2,820 | $28.20 | $3,384 | Microsoft |
| The X Subscription Teams (from Premium) | not shown | not shown | from $30 | $3,600 | x.ai |
| ChatGPT Business, Premium seat | $100 | $12,000 | $125 | $15,000 | chatgpt.com |
| Claude Team, Premium seat | $100 | $12,000 | $125 | $15,000 | claude.com |
Math example: ChatGPT Business Standard, yearly: 10 × $20 × 12 = $2,400. Monthly: 10 × $25 × 12 = $3,000.
Read this table with care. The Google and Microsoft plans include email, file storage and office apps. If you already pay for those, compare the add-on instead:
| Add-on to an existing plan | Per seat, yearly | 10 seats, 1 year | Per seat, monthly | 10 seats, 12 months | Source |
|---|---|---|---|---|---|
| Microsoft 365 Copilot Business add-on (promo, first year) | $18.00 | $2,160 | $25.20 | $3,024 | Microsoft |
| Same add-on at its regular price | $21.00 | $2,520 | $25.20 | $3,024 | Microsoft |
The add-on needs an eligible Microsoft 365 Business plan. The $18 price runs for the first year only, on offers from July 1 to December 31, 2026.
Not an option at 10 seats: Claude Enterprise has a 20-seat minimum ($20 per seat, yearly, plus usage at API rates), so the smallest bill is 20 × $20 × 12 = $4,800 a year before usage (claude.com).
AI executive assistants for the team
These act on email and calendars, not only in chat.
| Product and plan | Per seat, yearly | 10 seats, 1 year | Per seat, monthly | 10 seats, 12 months | Source |
|---|---|---|---|---|---|
| Lindy Team (5,000 credits per user, pooled) | not shown | not shown | $49.99 | $5,998.80 | lindy.ai |
| Town Team (6,000 pooled credits per seat) | $59 | $7,080 | $71 | $8,520 | town.com |
| OpenAssistant Pro (ours, 5,000-credit tier) | $60 | $7,200 | $72 | $8,640 | openassistant.us |
| OpenAssistant Team (ours, 5,000-credit tier) | $100 | $12,000 | $120 | $14,400 | openassistant.us |
| Town Team Plus (18,000 pooled credits per seat) | $149 | $17,880 | $179 | $21,480 | town.com |
OpenAssistant (ours): both paid plans are priced per user per month. Team is $120, or $100 billed yearly, and adds SSO, SCIM, role-based access and pooled team credits to Pro. Math: 10 × $100 × 12 = $12,000 a year on yearly billing; 10 × $120 × 12 = $14,400 on monthly billing. Pro, without the admin features, is 10 × $60 × 12 = $7,200 a year.
For 10 people, OpenAssistant Team costs more than Town Team ($7,080) and Lindy Team ($5,998.80). Even OpenAssistant Pro ($7,200) costs slightly more than Town Team. If you don’t need SSO and SCIM, Town Team or Lindy is the cheaper team rollout on list price. If you do, OpenAssistant Team lists SSO, SCIM, role-based access and pooled team credits, and Pro is the lighter option for small teams.
Common add-ons teams buy alongside
| Product and plan | 10 seats, 1 year, yearly billing | 10 seats, 12 months, monthly billing | Source |
|---|---|---|---|
| Fathom Team (meeting notes, 2-user minimum) | $1,800 (10 × $15 × 12) | $2,280 (10 × $19 × 12) | fathom.ai |
| Fireflies Business (meeting notes) | $2,280 (10 × $19 × 12) | $3,480 (10 × $29 × 12) | fireflies.ai |
| Superhuman Business (email) | $3,960 (10 × $33 × 12) | $4,800 (10 × $40 × 12) | superhuman.com |
| Fyxer Team (email, pooled credits) | $7,680 (10 × $64 × 12) | $11,880 (10 × $99 × 12) | fyxer.com |
Fyxer says teams of 10 or more can ask for a volume quote. Superhuman’s page says “15% off for teams of 5+” on Business yearly and “Discount for 5+ accounts” on monthly; it does not say whether the shown prices already include that discount, so both Superhuman totals may be high.
What a typical stack costs
Assumption 4: a 10-person company on Google Workspace that adds a chat assistant and a note-taker for everyone, all on yearly billing.
| Item | Cost for 1 year |
|---|---|
| Google Workspace Business Standard (includes Gemini) | $1,680 |
| ChatGPT Business Standard | $2,400 |
| Fathom Team | $1,800 |
| Total | $5,880 |
Per person: $5,880 ÷ 10 = $588 a year, or $49 a month.
Dropping ChatGPT and relying on the Gemini already in Workspace saves $2,400 and brings it to $3,480 ($348 per person). Whether Gemini alone is enough depends on your tasks, which a price list cannot show.
Ways to cut the bill
- Do not buy a seat for everyone on day one. ChatGPT and Claude both let you mix seat types; put heavy users on Premium seats and everyone else on Standard.
- Pay yearly once usage is proven. For the chat assistants and suites here, yearly billing saves about 17% to 20%; some add-ons save more (Fireflies Business and Fyxer Team about 35%). Run the first two or three months on monthly billing.
- Use what you already pay for. Google Workspace Business Standard and Microsoft 365 Copilot plans already include an AI assistant.
- Check minimums. ChatGPT Business and Claude Team need at least 2 seats. Claude Enterprise needs 20.
Related reading
- AI executive assistant cost vs a human EA: the real math
- Annual vs monthly billing for AI assistants: what you save on each
- ChatGPT pricing for work: every plan explained
- Claude pricing for work: every plan explained
- Microsoft Copilot pricing 2026: personal vs Microsoft 365 Copilot
FAQ
How much does an AI assistant cost for a 10-person team?
From $840 a year (Google Workspace Business Starter, yearly) to $2,400 for ChatGPT Business or Claude Team Standard seats. AI executive assistants run $6,000 to $14,400 a year at 10 seats.
How much does OpenAssistant cost for 10 people?
Team is 10 x $100 x 12 = $12,000 a year on yearly billing, or $14,400 on monthly billing. Pro is $7,200 a year yearly. Both are priced per user per month.
What does a typical AI stack cost for a 10-person company?
Google Workspace Business Standard, ChatGPT Business Standard and Fathom Team come to $5,880 a year, or $49 per person per month.
Is Claude Enterprise an option for 10 people?
No. It has a 20-seat minimum, so the smallest bill is 20 x $20 x 12 = $4,800 a year before usage.
How can a small team cut the bill?
Mix seat types, start on monthly billing for two or three months, use the AI already in Workspace or Microsoft 365, and check seat minimums.
Try OpenAssistant
Rolling out an assistant to a team? Try OpenAssistant free on Starter, then look at the Pro and Team plans on the pricing page.